High-touch artist relations support that is designed to create a seamless experience between talent, management, promoters, and production teams.

Includes

• Advancing with talent teams and production managers

• Pre-event and on-site communication between talent teams, producers, and production teams

• Greenroom oversight

• General Hospitality fulfillment

• Guestlist tracking & coordination

• Talent Ingress/egress logistics

• Expense & Inventory Tracking and Settlement

• Liaison escorts to and from the greenrooms and stage

• Ensuring time management to keep run of show

• Real-time issue resolution

• Meet and Greet support -Working closely with talent management and event security

• Design and distribution of artist welcome letter and arrival instructions

• Organized advance grids to share tech/hospo riders with hospitality and production teams

• A-Party check-in and liaison escort to designated greenrooms

• Cross-department communication with hospitality teams

Optional Add-Ons

• Travel and Transportation Logistics

  • Rental car/van procurement

  • Limosine and black car procurement

  • Flight booking or Private Jet procurement

  • Artist transportation team staffing and oversight

• Accommodation and lodging coordination, including hotel blocks

• Artist check-in and credential distribution from A-Party to talent entourage. Liaison escorts to the producer- and talent-team-approved designated locations

• Private bodyguard or artist security team procurement

Elevated backstage hospitality environments curated for artists, teams, and VIP guests.

Includes

• Essentials greenroom setup & styling

  • Custom-branded FREQUENCY hospitality tableware, including glasses, ice buckets, etc.

  • Table linens, Ambient Lighting, Faux plants, signage, display trays for snacks, and light decor.

• General hospitality and rider fulfillment, including specialty items

• Hospitality team staffing and oversight

• Inventory and vendor coordination

• Expense and inventory tracking and settlement

• Backstage flow management and Artist compound support

• Greenroom schedule organization, reset, and flip management

• Coffee and hydration station set up backstage during the event

• Cross-department coordination with the on-site F&B team

• Female artist essentials care kits

Optional Add-Ons

• Custom event-branded gifting or gift bag procurement, coordination, and distribution

• Make up vanities, mirrors, clothing racks, and steamers available upon request.

• Event-branded backstage materials

• Wellness activations such as massages, yoga, and meditation

• Sponsor integrations and activations

• Hot catering and pre-or post-show meal coordination if no vendors are on-site

• Furniture rentals

• Elaborate, custom decor procurement and/or Floral styling

• Load-in and load-out crew hospitality.

  • Incl. coffee, and hydration stations with light snacks and general hospitality items.

Curated sponsor-facing hospitality activations and artist gifting experiences.

Includes

• Artist gifting coordination

• Sponsor integration support

• Greenroom gifting displays

• Inventory management

• Backstage brand presentation

• Deliverable documentation